Operational Assistant (m/f/d) fixed term contract, Part Time

The position

We are seeking a well-organized and team-oriented Operational Assistant (m/f/d), on a part-time basis (20 hours per week), to join our Legal & Compliance department at the Boehringer Ingelheim site in Vienna. The primary focus of this role will be to provide support to the teams and members of the Legal & Compliance department. Please note that this is a temporary position until 30 September 2026.

Tasks & responsibilities

• Support the Legal & Compliance teams with administrative tasks including organizing internal and external meetings (digital and face-to-face) and managing appointments.
• Assist with business trip arrangements such as workflows, travel expense management and support internal projects by preparing and compiling documents.
• Prepare presentations, training materials, letters, checklists; review and revise drafts, contracts and templates for proper formatting and accuracy.
• Act as key user for Legal & Compliance systems (CorA, LMS, Time Administration), manage MyBI intranet content and support onboarding of new colleagues.
• Handle procurement of supplies and services, create purchase orders, process invoices and manage year-end accruals with law firms.

Requirements

• Completion of commercial school or college (e.g., HAK, HLBA, HASCH); previous experience in a similar position is an advantage.
• Excellent verbal and written communication skills in German and English.
• High level of resilience, reliability and accuracy.
• Strong commitment, collaborative and creative mindset, team player with a “can-do” attitude, solution-oriented, flexible and agile.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook); willingness to learn, creativity in preparing presentations and digital affinity.

Your Benefits

• Flexible working time models: home office and flexible working hours, depending on department and position – many things are possible with us.
• Additional days off (“bridge-days”): more free time through additional days off to bridge single working days between bank holidays and the weekend – without having to use vacation days.
• Canteen & Cafeteria: whether it's coffee and croissant for breakfast, various lunch menus or snacks in between – our subsidized staff restaurant & cafeteria has something for every taste including vegetarian and vegan options.
• Learning & development: diverse training and development opportunities for your personal and professional growth. Because: you never stop learning.
• Health promotion: health is important to us – that's why we offer different programs to promote physical and mental health.
• Public transport ticket: we encourage our employees to use public transport on their daily way to work. Costs for public transport? We cover them!

The minimum gross annual salary for this position is € 56.500 per year (full-time) according to the classification in the collective bargaining agreement for the chemical industry. Depending on professional experience and qualifications, we offer an overpayment.

We are looking forward to receiving your application online!

By uploading your application documents via our application portal, we can treat your data confidentially and in compliance with the GDPR.

Do you have any additional questions about the position? Your HR Recruiting Manager for this position is Magdalena Dzieweczyńska.

On our career site you will find further information about Boehringer Ingelheim as an employer as well as information about the application process and our different departments.

Would you like to know what makes our employees special? What they tell about their motivation and their everyday work? Watch this video and hear for yourself what our colleagues have to share.