Project Management Office / Senior Staff ～ Non-line Manager / MIRAI Program, Yamagata Plant（大崎勤務）

Company：ベーリンガーインゲルハイム製薬株式会社
Location：大崎オフィス
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Basic purpose of the job*
•Control the CapEx project which is a large, complex and strategic investment in Japan
throughout all project phases (feasibility study, basic design, technical planning, execution,
commissioning, qualification / validation and documented handover to users) 
•The control tasks consist of monitoring project schedule, cost and resources and managing risks,
action items, other PMO tasks and reporting the project status to Project Managers.
•Support Project Managers in order to implement projects smoothly e.g. solving issues,
communication / negotiation with stakeholders and provide PM documents such as BI CapEx application.
•Managing external companies e.g. outsourced PM services such as meeting arrangement,
document control, review of PM documents.

Accountabilities*
1.Project management of highly complex investment projects with strategic corporate relevance
•Develop the entire project organization and participate in the composition of the Steering Committee
•Structure the entire reporting system
•Manage changes, risks and claims
•Early detection of any deviations from the project (costs, deadlines, quality) and taking corrective measures

2.Project Scoping: Development of alternative concepts for heterogeneous and highly complex tasks
with possibly conflicting project goals
•Create and prepare solutions/materials for decision making for senior management
•Scoping the project with the project team in cooperation with the client and in coordination with senior management
•Manage the entire execution processes for the investment project

3.EHS and quality management for all project phases in cooperation with the specialist trades
•Own organizational responsibility for the correct and full delegation of specialist
•Own responsibility for EHS and Quality for the transferred projects

4.Effective stakeholder management from scoping to handover to the user 
Convincing representation and presentation of the project in senior management / UL
•Preparation of regular reports in the steering committee and the responsible investment committees

5.Set up, monitor and control of the project budget, schedule and quality
•Respective KPIs in budget

6.Excellent communication skills, good comprehension, diligence and negotiation skills
•Recipient-oriented communication in the internal relationship and negotiation skills
as well as assertiveness in the external relationship e.g. in negotiations and claim management
•Expand and maintain the network (also globally)

7.Setting up, leading, organizing and motivating large project teams with modern, cooperative management tools
•Adaptive and Cooperative management tools within the project team
•Active participation in culture change (mindset and thinking, people growth, learning orientation) in the project team
•Adopt and further develop project management tools
•Application and further development of agile methods in project management

8.Matrix responsibility / functional leadership for project team members and engineering members in particular
•AAI live
•Use of modern, cooperative management tools within the project team
•Active participation in change culture (mindset and thinking, people growth, error culture) in the project team
•Influence on technical problems

Other Regulatory and / or Organisational Requirements*
Latest GMP, EHS, Department SOP's, Good Engineering Practices, Controlling Guidelines,
Local Authorities / Engineering Guidelines and Laws, Industrial Standards (country specific)

Management and Economic Magnitude*
Comments:  
Non line-manager position, but need to lead and instruct contractors and engineering companies
which leadership skills as line manager

Degree / Education*：Bachelor degree of above
Major / Focus*：Engineering (Mechanical, Electrical or Civil)/IT

Required Skills*
Special Skills
•High level of expertise and enough experiences of project management (> 5-10 years)
•Knowledge about production equipment & processes 
•Well understanding of regulations (GMP, related Acts and Law, etc.)
•Excellent communication skill and strong negotiation skill
•High level of expertise for Engineering (min. bachelor’s degree)
•Knowledge of project scheduling, budgeting, and risk management
•Excellent communication and interpersonal skills
•Strong analytical and problem-solving abilities
•Ability to work independently and as part of a team
•Proficiency in project management software and tools
•Attention to detail and accuracy

Language*
English：Business level
Japanese：Native level

Competencies Critical for the Success of this Job*
Good communication and negotiation, Diversity and Inclusion, Analytical capability
Project management and Customer oriented mind set 

Recruitor：Ohsono