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Legal & Compliance Manager | non-line Manager | Compliance Group, Legal & Compliance

Basic purpose of the job

  • The Legal&Compliance manager,as a member of Compliance Group,Japan Legal&Compliance with support from Local Compliance/Data Protection Officer, develop, improve and execute local Boehringer Ingelheim Compliance and Integrity (C&I) Program/Data Protection (DP) strategy in Japan in alignment with Boehringer Ingelheim Global C&I and DP strategy.
  • Compliance/regulatory expert for the regulatory requirements in Japan, in particular, Japan Personal Data Protection Act and Anti-Bribery and Anti-Corruption laws and regulations.
  • Support Local Compliance/Data Protection Officer regarding specific Boehringer Ingelheim global Legal&Compliance projects and activities.

 

Accountabilities 

  1. Boehringer Ingelheim Compliance and Integrity Program in Japan:
  • To protect and enhance Boehringer Ingelheim Japan Corporate Value by ensuring the highest level of compliance among Boehringer Ingelheim Japan employees and management through compliance consultation for appropriate risk management, training, Compliance Risk Assessment, and other measures to monitor the business activities of Boehringer Ingelheim Japan
  • Create and implement local compliance requirement including making local SOP and/or procedures in alignment with Global Compliance and Integrity Program
  • Provide Code of Conduct, Compliance, and Legal Training via workshops or e-learning for all employees on a regular basis
  • Achieve measurable Increase in Compliance Awareness among all employees and management of Boehringer Ingelheim Japan and mitigate non-Compliance risk through:
  • Implement and execute Compliance Risk Assessment in 6 compliance areas (ABAC,data protection) via the global assessment tool.
  • Provide compliance consultation to all Boehringer Ingelheim Japan business units
  • Manage Boehringer Ingelheim speak up system together with Corporate Compliance & Integrity team and conduct internal investigations at the local level.
  • Actively Communicate with Corporate Compliance&Integrity team to cooperate with them to strengthen all Boehringer Ingelheim Group compliance levels
  • Operating the BI Japan Compliance Committee hosted by the Country Managing Director of Japan

 

  1. Boehringer Ingelheim Global/local Data Protection Strategy:
  • To develop and implement Boehringer Ingelheim Japan-wide personal data protection compliance strategy in line with the Global BI Data Protection strategy.

 

  1. Boehringer Ingelheim Japan Board of Directors Meeting ("BODM") procedure management as a secretariat: 
  • Together with Head of Legal&Compliance, coordinate Boehringer Ingelheim Japan Board of Directors and shareholders meeting related procedures as mandated by the Japan Companies Act 

 

  1. Local internal control procedure/document management including authority tables: 
  • Provide internal control and document management procedures as mandated by the Japan Companies Act 
     

 

Job Complexity

The position requires the ability to priorities workload on a daily basis and maintain an up to date plan of ongoing and future work, to manage a heavy and varied workload with possible conflicting and changing deadlines and respond quickly and positively to changes, showing a flexible can-do attitude, to work independently and pro-actively but also to identify when additional support or input is needed.
 

 

Interfaces

Extensive experience independently, but collaboratively working together with other Legal and/or Compliance members and internal business partners, dealing with board compliance matters.

 

Job Expertise

Provides leadership in the area of: 

  • Boehringer Ingelheim Global/Local Anti-Bribery and Anti-Corruption requirement
  • Global and local Personal Data Protection
  • Compliance investigation and speak up management
  • Japanese Companies Act, Global/Local internal control procedures including Japan authority table, BODM procedures
  • Global projects: Compliance risk assessment, Global compliance campaign

 

Job Impact

Ensure local requirements are known to the relevant business partnerss.

 

Minimum Education/Degree Requirements

• Bachelor of Law or Similar required
• Graduate Degree in Law (LL.M) looked upon favorably

 

Required Capabilities (Skills, Experience, Competencies)

  1. Knowledge:
  • In depth knowledge of global and local regulatory requirements, in particular, personal data protection, including understanding, interpretation and application of the regulatory legislation in Japan. 
  • Excellent knowledge of and adherence to relevant internal processes and procedures.
  • Good knowledge of Japanese Companies Act. 
  • Good knowledge and experience with Anti-Bribery and Anti-Corruption (ABAC) and personal data protection in pharmaceutical industry in Japan
  1. Professional skills:

(Logical thinking/communication)

  • Excellent oral and written communications skills.
  • Strong logical thinking and communication: Effective communication skill with the ability to clearly and concisely express ideas and the reasoning behind them both verbally and in writing in a logical manner

(Solution provider/Business Partner)

  • Capable to provide the leadership to develop and implement solutions to complex problems. 
  • Open minded, motivating personality with drive and initiative.
  • Ability to think critically and creatively and make clear and well-reasoned decisions 
  • Ability to proactively connect and engage with operations to find practical solutions (including alternative solutions, if applicable) and partner with them to implement desired actions and lead success of operations
  • Mindset of a positive business partner in contributing to growing the business, rather as a professional with a back-office mentality 

(Team player)

  • Team player, flexible and willingness to adapt in a changing environment.
  • Extensive experience independently, but collaboratively working together with other Legal and/or Compliance members and internal business partners, dealing with board compliance matters.
  • Ability to rapidly and continuously learn new things and to be comfortable with ambiguity and complexity (Agile learner) 
  • A committed team player with the ability to build relationships and engender a sense of loyalty, fairness, and organizational accountability in a multicultural environment 

(Other skills)

  • Ability to work effectively in a multi-national company and cross-border environment.
  • Ability to manage conflicts in an open and constructive manner
  • Ability to deal with ambiguity and simplify issues for business partners 
  • A high level of integrity and demonstrated ability to enforce standards while handling potentially sensitive or contentious matters in a timely and constructive manner 
  • Willingness and ability to create and share knowledge.
  • Critical thinker with ability to self-manage workload, including reprioritizing and delivery under tight timelines.
  • Ability to work well under pressure, influence without authority, good interpersonal and negotiation skills.
  • Commitment to continuous skill development
  1. Experience: 
  • + 5 years of compliance and/or legal experience in multi-national companies.
  • Experiences in pharmaceutical business/industry is strongly preferable. 
  1. Language skills:
  • Japanese: Fluent
  • English: Business proficient

 

Recruiter：Sakai

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