Executive Assistant

About Human Pharmaceutical Business

With global presence, Boehringer Ingelheim has industry-leading expertise in medicine research and development. We are constantly developing the next generation of medical breakthroughs and successfully delivering innovations to meet the medical needs of the patients we serve in the following key areas of interest: cardiovascular, respiratory, metabolic diseases, immunology, oncology and central nervous system. In the future, we will accelerate the launch of more than 10 innovative medicines to meet the demand of Chinese patients.

Responsibilities
- Manage complex calendars; plan/organize priorities and ensure working agenda reasonable and efficient

-Schedule and facilitate meetings, conference calls and various appointments

- Coordinate and arrange workshops, forums, conferences, prepare packs/reports/agenda, to take minutes and follow up actions where required

- Organize internal and external events

- Provide support to cross team project if needed

-Organize schedule for visitors ensuring efficient management

-Handle with Expats’ special requirement (visa, work permit, etc.

-Manage travel itineraries by ensuring efficient scheduling , booking for domestic and international travel, schedule and arrange complex and detailed travel plans and itineraries according to Head of Medicine’s requirement, and keep travel diary up to date

-Organize, maintain and update databases and filing system; maintain/update the accounts/reports/documents of high quality

-Management of Head of Medicine office expenses/departmental expenditure monthly

-Discretion and ability to maintain confidentiality of all corporate, personnel and other matters 

Qualifications
1.Minimum 1-2 years relevant working experiences in MNC

2.Assistant related background is preferred

3.Language Skills: Fluent in Chinese & English both oral and written

4.Excellent communication skills both oral and written with the proven ability to operate in a pro-active, professional manner

5.Willing to learn with positive attitude.

6.Problem solving, the individual identifies and independently resolves problems (when possible) in a timely manner

7.Demonstrates strong discretion, and meticulous attention to detail in managing and safeguarding confidential corporate, personnel, and other sensitive matters.