TA Medical Affairs Project Manager

Description

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

As an employee of Boehringer Ingelheim, you will actively contribute to our products' discovery, development, and delivery to our patients and customers. Our global presence allows all employees to collaborate internationally, offering visibility and the opportunity to contribute to the company's success directly. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking, and work-life balance. Our competitive compensation and benefits programs reflect Boehringer Ingelheim's high regard for our employees. 

The TA Medical Affairs Project Manager is responsible for overall project management and the execution of tasks, initiatives, and projects related to annual Medical Affairs planning and launch readiness for late-stage assets and select prioritized early assets.  This role is responsible for overall project management including supporting cross-functional collaboration, and coordinating internal and external processes that support the development of US integrated evidence plans, early asset deliverables, as well as  budget tracking, supporting cross-functional collaboration, and continuous business improvements.   

Duties & Responsibilities

Program/Project Management:

- Coordinates the development  and manages  the end to end cross-functional execution of medical tactics from the  US Integrated costumer Plans (ICP), Integrated Evidence Plans (IEP) and other key deliverables for assigned TA portfolio in close collaboration with asset medicine leads and key stakeholders using the project management tool of record (e.g., Smartsheet).

- Monitors execution progress against plan; proactively identifies potential delays, and interdependencies, and partners with stakeholders to implement mitigation actions to maintain delivery on track.
- Drives execution cadence by facilitating core team meetings, stand-ups, milestone readiness reviews, and decision checkpoints to ensure alignment, accountability, and timely progress.

- Maintains accurate and up-to-date program documentation, including action trackers, RAID logs, and decision logs, to support transparency, alignment, and effective execution.

- All of the above also includes support of the cross-functional collaboration, and coordinating internal and external processes that support the development and execution of the US IEP for assigned Assets.

Cross-functional Co-ordination:

- Coordinates cross-functional planning with Medical Integration teams to align Medical Affairs deliverables with business steering processes and enterprise launch readiness timelines.
- Supports integration across key medical workstreams (e.g., evidence generation, congress planning, stakeholder engagement, and insights) by facilitating information flow, ensuring clarity of roles, and maintaining alignment on timelines and deliverables.
- Embed processes, standards, and tools that promote consistency and effective collaboration and communication across Medical Integration Teams and early Asset Teams. 
- Support best practice sharing, agile ways of working, and innovative mindset. 
- Manages and oversees workstream deliverables, budgets, and timelines. 
- Builds alignment across stakeholders by tracking commitments, following up on deliverables, and highlighting dependencies; escalates risks, misalignment, or delays as needed, providing relevant context and potential options to support resolution.

Reporting & Dashboards:

- Prepares clear and structured status updates and dashboards that communicate program status (RAG), progress against plan, milestone tracking, key risks/issues with mitigation actions, and decisions required, in alignment with stakeholder expectations.
- Maintains consistency in reporting and meeting workflows by preparing agendas, capturing outcomes, and tracking action items to ensure follow-up and accountability across teams.

Budget tracking & Financial Partnership:

- Partners with Finance to support budget tracking activities, including monitoring spend, supporting accrual inputs (as applicable), and providing context for variances.
- Maintains budget tracking views aligned to program plans (e.g., by workstream, vendor, initiative, and time period) to enable visibility into financial status.
- Monitors actual spend against budget and timelines; identifies variances and works with stakeholders to understand drivers and support development of corrective actions.
- Coordinates with MedX functions proactively to obtain budget updates (actuals vs. budget) for leadership review.

Compensation

Requirements

Bachelor's degree from an accredited institution in STEM or business/economics required, with a minimum of five (5) years of relevant pharmaceutical, biotechnology or healthcare industry experience, with minimum 2 years experience applying project/program management practices to cross-functional initiatives. Advanced degree from an accredited institution (e.g., MBA or equivalent) preferred. Formal project management training or certification (e.g., PMP or equivalent) strongly preferred; Agile/Lean or change-management training or certification desired.

• Demonstrated experience applying structured project/program management practices to cross-functional initiatives in healthcare or life sciences, including planning, milestones, dependencies, risk management and delivery follow-through.
• Demonstrated experience supporting cross-functional planning and execution of Medical Affairs or related life sciences initiatives. Experience supporting late-stage clinical development, lifecycle and portfolio management, and launch preparedness preferred.
• Demonstrated project management and effective communication skills with internal and external stakeholders.
• Demonstrated ability to resolve conflict and influence teams without direct authority.
• Demonstrated experience managing complex cross-functional programs with multiple workstreams and dependencies.
• Well-developed leadership skills, strategic thinking, and problem-solving skills to achieve results in a highly matrixed organization.
• Lean Six Sigma or equivalent process improvement experience is a plus.

Eligibility Requirements:

Must be legally authorized to work in the United States without restriction.
Must be willing to take a drug test and post-offer physical (if required)
Must be 18 years of age or older

Desired Skills, Experience and Abilities

Standardization & Continuous Improvement:

- Supports the use of consistent planning templates, timeline structures, and team workflows to enable organized and effective execution across Medical Affairs initiatives.
- Captures lessons learned (e.g., post-launch reviews, retrospectives) and documents key insights to inform future planning and execution.
- Applies structured project management approaches (e.g., Agile practices, process improvement techniques) to enhance efficiency, reduce delays, and improve overall execution quality.
- Tracks basic operational metrics related to program execution and timelines to support visibility into performance and identify areas for improvement.