Facilities Coordinator

THE POSITION 

As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders. 

This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities. 

Note: This is a limited-term opportunity, with the contract running until 31 December 2027. 

KEY RESPONSIBILITIES 

• Coordinate planned and reactive maintenance activities across the site. 
• Support building infrastructure, utilities, workplace equipment and facility assets. 
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests. 
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers. 
• Monitor service quality, contractor compliance and completion of agreed actions. 
• Oversee the day-to-day operation and maintenance of EV charging facilities. 
• Maintain accurate facilities, maintenance, contractor and asset records. 
• Support statutory inspections, risk assessments, audits and compliance activities. 
• Identify facilities issues and improvement opportunities, escalating risks where required. 
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards. 

REQUIREMENTS 

• Experience in facilities, workplace, maintenance or building services coordination. 
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements. 
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities. 
• A practical, solutions-focused approach and the ability to work independently 
• Good IT skills and confidence maintaining accurate records and reports. 
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage. 

WHY THIS IS A GREAT PLACE TO WORK 

Boehringer Ingelheim has been recognised as a Top Employer in the UK, demonstrating our commitment to building an exceptional workplace through strong people practices and supportive HR policies. To learn more about why BI is a great place to work, visit: Why Boehringer Ingelheim is a Top Employer | Boehringer Ingelheim UK