Specialist, Recruitment Admin
The Position
Join us in delivering a seamless and efficient hiring experience.
We are looking for a proactive HR professional to support and strengthen Recruitment Administration, including vendor coordination, pre‑boarding facilitation, and hiring-related administrative activities. Working closely with recruiters, hiring managers, and external partners, you will support hiring operations across multiple countries, time zones, and entities.
If you enjoy collaboration and operational excellence, this role is for you.
Duties & Responsibilities:
What you'll do
- Execute and run backend processes around Recruitment. Adheres to the data quality standards and delivers against defined SLAs.
- Accountable for the execution of all related hiring and onboarding processes, continuously striving for improvement:
- Manage the end-to-end pre-boarding process including but not limited to pre-employment medical check, background verification process, collection and validation of pre-employment documents and preparation of candidate pre-boarding requirements.
- Maintenance of recruitment repositories and trackers.
- Establish and drive relationship with vendors and other partners.
- Prepare Recruitment reports for key stakeholders, if needed.
- Facilitate New Employee Orientation, focusing on pre-employment process and requirements.
- Liaise with the respective recruiters and HRBPs to ensure operational process excellence and work on process improvement projects.
Requirements:
Our ideal candidate must have the following:
- Academic degree in Human Resources, Psychology or equivalent.
- At least 3 years' experience in managing recruitment onboarding processes in the Shared Services environment.
- Background in doing HR-related administrative tasks.
- Ability to work across business units /geographies.
- Strong business acumen with familiarity on different cultural nuances.
- Detail oriented and strong team-player.
- High English language proficiency, both written and verbal.
- Good presentation skills.