Specialist, Procurement
The Position
The Specialist, Procurement role is primarily operational and execution-focused. The position is responsible for the efficient, effective, and accurate review of requisitions and the creation of purchase orders submitted by internal employees across various departments and countries for both Direct and Indirect categories, in compliance with legal requirements and BI internal guidelines.
The Specialist executes procurement-related tasks and processes within all relevant procurement systems, ensuring proper prioritization and timely completion of activities in line with Procurement Service Level Agreements and compliance standards.
Additionally, the role supports internal stakeholders, including Accounts Payable, business partners, and sourcing teams, by addressing queries, resolving issues, and facilitating the smooth execution of the end-to-end procurement process.
Duties & Responsibilities
- Execute Quality Checks of requisitions and creation of Purchase Orders based on defined standard processes and regulatory compliances regarding sourcing category and country specific criteria.
- Responsible for providing end-of-day reports and ensuring the completeness of the daily tracker.
- Handling of incidents via ticketing tool/system within 24hr SLA.
- Email monitoring and responding to requester’s queries and/or concern.
- Invoice checks related to Purchase Orders and execution of requested Purchase Order Changes to ensure the End-to-End Process.
- Participate in the weekly review and analysis of pending and denied requisitions and incidents.
- Monitors and updates KPIs and volume tracking; facilitates KPI discussions with business partners during meetings.
- Supports onboarding and training of new employees through work shadowing and side-by-side processing.
- Provide support as a backup processor for the assigned markets, as aligned with the team.
- Support language/document translation (if needed) depending on the area of responsibility.
- Ensure on time completion of LOS (Learning One Source) trainings including enrollment if any to internal/external trainings.
- Build and strengthen relationships with stakeholders and business partners across S2P and beyond.
- Execution of defined master data maintenance (e.g. Purchasing Info Records etc.) based on predefined criteria.
- Provide content training services for procurement process queries from internal business partners (e.g. Requester, Sourcing Manager) in line with S2P Standard Concepts/Processes.
- Support the daily business implementation of new P2P concepts/releases (issue identification, feedback, usage of defined workarounds).
- Ensure that all relevant SOPs/ Desktop Procedures/ S2P Standard Concepts/GxP Guidelines, defined legal requirements, Global Sourcing Strategy and SLA times are followed.
About Our Future Employee
- Bachelor’s degree in Business Administration or similar.
- 1 to 2 years of experience in Procurement related position
- End to end Source to Pay Process Knowledge
- Basic familiarity in SAP and Ariba systems
- Excellent communication skills in English, including business writing, stakeholder communication, presentation, and facilitation.
- Good communication skills
- Proficient in Outlook, Word, Excel, and PowerPoint.
- Extensive understanding/knowledge of end-to-end P2P processes
- Experience in all relevant procurement systems (e. g. Ariba, SRM, SAP ERP, S4 Hana)
- Excellent customer service and communication skills.
- Ability to quickly learn new topics and effectively transfer knowledge to others.
- Strong experience in issue resolution
- Excellent prioritization and time management skills
- Proven ability to work in a dynamic environment
- Strong team player
- Open-minded approach
- Flexible and reliable