Apply now »

Early Access Program Coordinator

WHO ARE WE?

 

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

THE OPPORTUNITY

The Early Access Treatment Coordinator (EATC) is responsible for ensuring and executing on-time and high-quality delivery of processes for access to our treatments before marketing authorization (such as Compassionate Use Programs) across the ROPU (Regional Operating Unit), and for tracking and documenting such programs, using their own subject matter expertise to provide guidance and direction to internal stakeholders that will support implementation at OPU (Operating Unit) level.

 

Within this framework, the EATC is responsible for setting up effective and efficient collaboration at R/OPU level for mutual understanding of the early access treatment process, localization of the relevant core documents, creation of required local documents for regulatory submission (if needed) in collaboration with local stakeholders, and program execution at OPU level.

 

This position is based in Lisbon (Portugal) and reports directly to the Medical Director in Portugal and works very closely with the Regional Medical Operations Manager.

 

This is a fantastic opportunity for an experienced professional who wants to be part of a truly innovative and revolutionary team! Join us if you want to make the difference.

 

YOUR KEY RESPONSIBILITIES

  • Ensure on-time and high-quality execution and management of programs for early access to new treatments (considering Global SOPs and regional and local regulations and processes) across the MIDI region in collaboration with OPU (operating unit) stakeholders.
  • For applicable programs, adapt Global core documents to Local core documents according to local regulation / legislation and oversee local regulatory submissions.
  • In collaboration with local pharmacovigilance, set up safety reporting for participating OPUs, if applicable.
  • Manage the cross-functional activities associated with the conduct and management of local processes for early access treatments (such as Compassionate Use Programs).
  • Adherence to processes and timelines.
  • Tracking of Boehringer and site personnel, project status, dates and documents in the applicable system/s.
  • Monitor own workload and work with OPU Medical Director and MIDI Medical Operations Manager to make sure any gaps and roadblocks are raised and addressed.

WHAT YOU SHOULD BRING TO THE TEAM

  • Academic background in a Scientific Field/ Life Sciences.
  • Several years of relevant experience in the medical area (ideally in Clinical Trials and/or Early Access Treatments such as compassionate use).
  • Experience across various operational activities in the Medical/Scientific area, preferably in Medical Affairs Operations.
  • Familiar with external research / early access programs.
  • Familiar with GxP and regulatory requirements.
  • Project management and time management skills and experience.
  • Highly skilled in Microsoft Office Suite.
  • This job requires being fluent in English & Portuguese, due to frequent and close contact and collaboration with colleagues from different countries in the region.
  • Ability to work cross-functionally and at regional scale with excellent technical skills.
  • Ability to build and maintain meaningful & trusted relationships with others, in order to balance acting as a solutions-oriented escalation point of contact for internal customers and getting things done.
  • Confidence in using subject matter expertise to provide guidance and share knowledge.
  • Excellent written and verbal communication skills - in a non-arrogant, customer-oriented, but impactful and trustworthy way.
  • Self-motivated, self-starter, and quick learner.
  • Keen eye for detail and ability to make quick decisions.
  • Legal eligibility to work and live in Portugal.

WHAT WILL YOU GET IN RETURN?

Next to the opportunity to develop and challenge yourself while learning from a fast-paced environment: 

  • Work in a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being).
  • Good balance between work and free time (Mix of working from home within the respective country / office as well as flexible working hours).
  • Option to temporarily work from abroad for a limited period (up to 30 working days) - if applicable. 
  • Full-time basis with 22 vacation days + a few days off.
  • Competitive salary package and benefits.
  • A fun and diverse working environment. 

We kindly ask you to submit your CV and Motivation Letter in English before 30th July 2025.

Please note that a 1 year contract is being offered for this position (with possibilities of extension). 

What’s next?

We will have a look at your CV and cover letter. If we see a match, we will invite you for a video call interview to get to know each other. We will keep you posted during the process!

If you have any questions related to the recruitment process, please do not hesitate to contact Talent Acquisition MIDI: TalentAcquisitionMIDI.EU@boehringer-ingelheim.com 

DIVERSITY & INCLUSION

At Boehringer Ingelheim we share the opinion that diversity and inclusion is essential for the growth of our business and that our strengths and competitive advantage are also the result of the diversity of our company – diversity across the three dimensions of inclusion: Gender, Geography and Generation. Our people are part of a deep-rooted, family company philosophy that welcomes everyone! We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

Screening:

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data

Apply now »