Head of Real Estate & Facility Management Group/ Manager / GFE Dept, Yamagata Plant

Basic purpose of the job

The local Head of Real Estate & Facility Management is end-to-end accountable for the overall development and execution of the Real Estate & Facility Management function in the site.

This includes:
- To break down and execute local RE&FM strategy, priorities and targets for the site (including translation of the global strategy into local action plans).Reviews and challenges local-specific adaptations of global/regional concepts, standards and processes, when required. Serves as interface to local business partners, esp. BU and reporting to functional business level.
- Proactively involving and coordinating experts from other disciplines to deliver customer solutions and manage and align new/unplanned requirements with planned daily operations activities
- Acting as project support for big local Capex strategy execution of fit out and workplace projects / workplace strategy execution as well in reinstatement projects in alignment with global GFE Org. (level of involvement of global RE Consulting & Asset Management Governance depends on complexity and thresholds)
- Acting as project support for local strategy execution in alignment with global/regional GFE Organization.
- Responsible for the buildings assets, buildings management, buildings
infrastructures,  facilities of the site, meeting rooms management, gardening, cleaning, transport, business travel, fleet management,internal and external courier,...and all social events. 

The local Head of Real Estate & Facility Management ensures:
- Driving and implementing site specific goals with respect to RE & FM with the overarching aim to improve service quality.
- Continous development of Real Estate and Facility Management function at local level in alignment with regional and global guidelines.
- Fast, agile and high-quality Real Estate & Facility Management Services following common standards.
- Compliance with local and site-specific regulations and ensuring the company's reputation.
- Proactively managing the organizational risks incl. steady risk mitigation
- Access to state of the industry knowledge, incl. a solid talent Management process
- Supports global budgeting process by delivering validated data and insights.  
- Provide leadership and governance for EHS within the RE&FM scope by ensuring that facilities, services, maintenance, projects, contractors, and workplaces are planned and operated in accordance with applicable EHS requirements.
- Ensure compliance with local and site-specific regulations, GxP requirements where applicable, and local/global standards, while proactively managing organizational, operational, and EHS risks.

Accountabilities 

BUDGET
Budget control. Steady evaluation of budget to ensure planning coherence 

Responsible of the local Capex RE&FM projects. 

WORKPLACE
-Ensures local level for implementation of New Workplace Models and elaboration of appropriate office designs.
-Ensures the implementation of change management standards on local (project specific) levels.

REAL ESTATE
Responsible for the BIE Real Estate assets management.
Implementation of Capex projects of the Real Estate and Facilities.
Responsible for the correct management of the assets. 

FACILITIES MANAGEMENT
Responsible for the Facilities Management of BIE.
Agile and customer oritented experience.
Budget and legal requirements frame.
Business travel and HCP's collaborations, cleaning (GMP and Non-GMP), laundry, Fleet management, Reception and
shipping, internal and external courier, collective transport, events and social events, reception, reprography, flowers,...
Safeguards effective solution delivery and vendors performance at the local level

MAINTENANCE
Responsible of the maintenance of BIE Real Estate assets (Gmp and Non-GMP)
Responsible of the non-GMP buildings globalmaintenance.
Responsible of Fire protection, Security Systems, EHS equipment, watering system, sewage system...maintenance in BIE.
Responsible of the Industrial Security. Maintenance and periodical revisions.

PROJECTS
-Initiate big projects involving repairs, renovations and conversions to buildings, technical installations and outside facilities.
- Initiate feasibility studies. Selection of equipment, technology, preparation and support of implementation/roll-out, etc.
-Supports the Project manager in selection & monitoring of architecture & engineering supplier as well as the construction company - project implementation.
-Develops conceptual plans and budgets for facility projects to support fiscal decision-making. Coordinates with decision makers to facilitate rational facility planning, budgeting and scheduling.
-Active contact with relevant business units and decision makers regarding building operation and facility projects. Acting as ""point of contact"" for requests.

TECHNICAL OFFICE & PEST CONTROL
Ensure technical-office and pest-control activities are managed according to local procedures, quality requirements, and EHS controls, including safe chemical use and contractor management.

EHS Risk Management & Compliance 
Ensure that Real Estate & Facility Management activities, services, maintenance, workplaces, projects, contractors and suppliers are managed in compliance with applicable EHS legal requirements and local/global standards.

 Integrate occupational health and safety, fire protection, emergency preparedness, risk assessment, incident and near-miss follow-up, contractor safety, environmental protection, waste management, pollution prevention, and responsible use of energy and water into RE&FM objectives, planning, budgets and daily operations.

Ensure EHS risks and corrective actions within the RE&FM scope are appropriately identified, controlled, escalated and followed to closure in cooperation with the EHS function.

Regulatory and / or Organisational Requirements

- Regulatory environment-knowledge (BI general policies, specific policies for quality management, project management, etc.) and significant understanding of all relevant and upcoming regulatory requirements regarding Real Estate & Facility Management.
- Development (including necessary adaptions of existing standards to local needs) and improvement of BI's Real Estate & Facility Management standards and process architecture according to Leitbild supporting the business and future growth.
- Compliance with local laws for building operation, site operation
- Compliance with purchasing requirements according to e.g. purchasing manual
- Compliance and responsibility GxP requirements in the responsible department

Job Expertise

- Several years of practical job experience. Must have an excellent understanding of
Real Estate & Facility Management
- In depth knowledge of local regulations
- Solid exposure to authority inspections and customer audits
- Experience within multi-stakeholder projects including their management and/or
acting as project sponsor
- Facility Management and Real Estate (audit) experience
- Need for strong business acumen to understand existing and future business needs.
- Experience with People and change management.

Minimum Education/Degree Requirements

Master degree in Architecture, Engineering, Facility Management, Real Estate, or a comparable technical discipline.

Equivalent education combined with substantial relevant experience may be considered according to local requirements.

Required Capabilities (Skills, Experience, Competencies)

Leadership & Business Capabilities
• Develop roadmaps and implement strategic and operational direction.
• Visionary and visible leadership; coaching and developing people; team leadership in local and virtual environments.
• Strong business acumen, service orientation, customer focus, and cost consciousness.
• Ability to manage and oversee multiple projects and services simultaneously, prioritize effectively, and work under pressure.
• Influencing, communication, networking, stakeholder-management, and change-management skills.
• Ability to anticipate risks, initiate preventive measures, and escalate matters requiring specialist or management decisions.

Technical & Functional Capabilities
• Excellent understanding of Facility Management, Real Estate, building operations, asset lifecycle, maintenance, workplace solutions, cleaning, pest control, transport, fleet, reception, and other assigned services.
• Technical understanding of building systems, fire-protection systems, security systems, legally required inspections, and the interface between facilities and regulated/GxP operations.
• Project and contractor governance, including scope definition, EHS-by-design, supplier selection, construction/maintenance safety oversight, handover, and performance review.
• Budget management, CapEx planning, performance indicators, SLA management, and data-based decision support.
• Sustainability and environmental-management awareness, including energy, water, waste, pollution prevention, and lifecycle thinking.
• Ability to collaborate effectively with Quality, EHS, Engineering, Security, Procurement, Legal, Finance, Business Units, authorities, and external service providers.

Language
• Japanese: Advanced business proficiency (reading, writing, and speaking).
• English: Advanced business proficiency (reading, writing, and speaking).

Behavioral Competencies
• Ownership and accountability.
• Sound judgment and integrity.
• Proactive risk management and problem-solving.
• Collaboration and inclusion.
• Resilience and calm decision-making under pressure.
• Continuous improvement and quality orientation.
• Clear communication and transparent escalation.

Recruiter : Kuramoto