IT Office Assistant

The position

To provide the highest level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs.

Tasks and responsabilities

• Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.  Support may include:  generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support. 
• Responsible for organizing and coordinating meetings and events (local, Argentina and international), including logistics, hotel arrangements, and other details for senior management.
• Performs all Company business in accordance with all regulations and Company policy and procedures.  Demonstrates high ethical and professional standards with all business contacts and ROPU SA employees in order to maintain the Company’s excellent reputation within the medical and pharmaceutical community.
• Demonstrates comprehensive knowledge of Boehringer’s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results.

Requirements

• Minimum of 3-5 years administrative, customer service and/or relevant business experience. 5+ years of previous administrative experience with ROPU SA  preferred.
• Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others.  Contacts are frequent with individuals outside the company and / or members of senior management within Boehringer Ingelheim.  
• Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives.  
• Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management.  
• Monitors progress against expectations and addresses performance gaps in a timely manner.  
• Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives.  
• Proactively identifies opportunities for process improvement within specified department.
• Develop branding elements or activities to promote internal/externally our activities. 
• Demonstrates acceptable level of performance for all Administrative Assistant.
• Communication skills and proven experience on presenting to Senior levels proposals and initiatives status. 
• Being able to act as single point of contact for client and supporting areas. 
• Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint) and usage of AI (i.e. Copilot or similar).
• Demonstrated ability to take ownership and proactively identify business process improvements.