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Unit Project Coordinator HP (Temporary)

WHO ARE WE?

 

ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

 

THE OPPORTUNITY

Are you experienced in coordinating projects, adept at handling various systems, and working seamlessly with different team members? Do you possess excellent communication and stakeholder management skills? Are you a proactive individual with a winning attitude? If so, we invite you to join our dynamic and fun Sales team in Amsterdam!

As the Unit Project Coordinator for Cardio-Renal-Metabolism (CRM) you will be supporting our Field Force team with different administrative tasks (e.g., vendor management, handling our different systems, ordering lunch, maintaining overviews of invoices, creating PO numbers, etc.).

This position is based in Amsterdam and reports directly to the Strategic Marketing Lead HP. 

This is a fantastic opportunity for an experienced administrative professional who wants to be part of a truly revolutionary team! Join us if you want to make the difference. 

Please note that this is a temporary position (around 6 months contract).

 

YOUR KEY RESPONSIBILITIES

  • Logistic and administrative support for meetings / congresses, venue & catering (internal & external).
  • Support in accurate financial management. Maintain overviews of invoices, PO’s (WeBuy), commitments, planned activities & regularly provide this overview to budget owners.
  • Creating registration links in our attendance tool.
  • Setting up BI or sponsored training events in Veeva CRM.
  • Creating/releasing/printing/sending invitations (Systems: Canva/Vault/Arvato).
  • Add necessary documents to Veeva CRM: quotes, invoices, etc. & close events & training programs in Veeva CRM.
  • Performing final checks on hospitality and transparency reporting.
  • Support in coordinating conferences and activities from the Sales department: In collaboration with Regional Account Managers (RAMs), maintain contact with Buck Design for stand placement, etc.
  • Acting as the primary point of contact for Sales.
  • Manage facility related tasks e.g., support in stock management of materials/ordering materials.
  • Managing accreditation for BI regional training sessions.
  • Creating landing pages on Medclass (our educational platform).

 

WHAT YOU SHOULD BRING TO THE TEAM

  • Education in project management, business administration or similar.
  • At least 3 years of experience in a similar role.  
  • Fluent in the Dutch & English languages.
  • Ability to plan & organize.
  • Solid time management, prioritization and scheduling skills.
  • Excellent stakeholder management skills – you feel energized while being in touch with different stakeholders (colleagues, vendors, etc.) to make sure that tasks get executed on time.
  •  A positive, proactive attitude and strong communication skills.
  •  Accountable, result-oriented, and innovative mind-set.

 

WHAT WILL YOU GET IN RETURN?

Next to working in a Global Top Employer certified company that offers you the opportunity to develop and challenge yourself while learning from a fast-paced environment: 

  • Be part of a wellbeing-oriented organization (Premium access to Headspace and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being) 
  • A competitive salary range based on seniority and skills and 31 vacation days to re-energize 
  • A diverse team that enjoys fun activities and celebrations (e.g., Team events, Christmas Party) and values a respectful working atmosphere! 

 

What’s next? 

Please submit your application before 5th May 2026. We will have a look at your CV and cover letter. If we see a match, we will invite you for a face-to-face interview at our office, to get to know each other. We will keep you posted during the process!

Screening:

In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (“SPL”). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.

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